How to Book Large Group Travel with Aeroitalia Airlines

Though it is like herding cats, as it were, traveling in a big group is delightful. It does not matter whether you are organizing a school trip to Rome, a sports team away game or flights to attend a wedding, the logistics are quite different when you are booking one or two tickets. That’s where Aeroitalia Airlines group booking comes in.

Aeroitalia, one of Italy’s growing airlines, has made it easier for groups to book flights together. If you have more than 10 people traveling on the same route, you can take advantage of their dedicated Aeroitalia Airlines group travel services. Booking as a group comes with benefits like keeping everyone on the same flights, more flexible name policies, and a single point of contact for the booking.

In this guide, I’ll walk you through exactly how to book a large group with Aeroitalia Airlines, what to expect during the process, and practical tips that will save you stress (and money). I’ll even share a ready-to-use email template you can send to the Aeroitalia group desk.

So grab a coffee, and let’s dive in.

Why Choose Group Booking with Aeroitalia

Ordering 20 or 30 separate tickets online might seem easy, but in practice, it is a mess. Consider: ten different payment cards, names spelled in different ways, individuals on different bookings, and no assurance that everyone will sit together.

With Aeroitalia Airlines group ticket, you get:

• One contract for everyone – no juggling multiple bookings.
• Flexible names – you can often hold space before finalizing names.
• Dedicated support – a group desk team handles requests by email.
• Payment in stages – deposit first, then final payment later.
• Custom requests – seating together, baggage needs, and even special assistance for passengers who require extra care.

For example, if you’re planning a choir trip with 25 members, you don’t want to risk half the group flying earlier and the rest getting stuck on a later flight. A group booking ensures everyone moves together.

How To Book Aeroitalia Airlines group travel

Step 1: Check If You Qualify as a Group

The first step is simple: do you have 11 or more travelers?

If yes, you qualify for Aeroitalia Airlines group travel. Anything below that figure is to be booked as a normal flight via the web, travel agent, or at the airport ticket counter.

Step 2: Gather Your Group Details

Before you send an email or call Aeroitalia, you’ll want to collect the basics. The complete the details of your booking request, the faster you’ll get a quote. The following is what you should prepare:

• Travel dates and destinations
• Number of passengers
• Preference of departure and returns
• Baggage needs
• Any special needs, such as group seating preferences, sports equipment, wheelchair help, or musical instruments 
• Your phone number or email address, among other contact information

In this example, you are planning a university group tour to Milan and you have 15 students. You would want to know whether all the students would be checking in luggage or would be travelling light and whether the group would like early morning flights so that they have more time to sight see.

Step 3: Contact Aeroitalia Group Desk

Here’s the part that makes it official: reaching out to the Aeroitalia Airlines group booking team.

In case of groups of over 10 passengers, you will have to email your request to: gruppi@aeroitalia.com

In case you are booking with a travel agency, they can also use the Travel Agent portal to submit the request to Aeroitalia.

In your email, provide all the information you have obtained above. The group desk will come back with a personalized fare proposal, including:

• The price per person
• What’s included (like baggage allowance)
• Deposit requirements
• Deadlines for final payment
• Rules for name changes and cancellations

Pro Tip: Always ask for two quotes—one with the lowest fare and another with more convenient flight times. That way, you can decide whether saving money or flying at a comfortable time works better for you.

Step 4: Review the Offer Carefully

When Aeroitalia replies with their group proposal, don’t just look at the price. Pay attention to:

• Deadlines (deposit, final payment, name submission)
• Cancellation policies (if you want to cut names of people without penalty)
• Name flexibility (can you swap travelers, or just correct spelling?)
• Baggage rules (is checked luggage included, or extra?)

This is where most group leaders trip up. For example, say you’re booking 30 passengers for a corporate event in Naples. If you don’t realize that names must be finalized 30 days before travel, you could face penalties later when someone new joins.

Step 5: Confirm and Pay the Deposit

Once you accept Aeroitalia’s offer, you’ll usually pay a deposit to hold the seats. This gives you breathing room to finish passenger names and other particulars. The contract will specify the timing of the remaining money’s payment: near departure.

Note: when you fail to make a payment on time, the airline can cancel the reservation. These are the dates you should remember.

Step 6: Submit Passenger Names

One of the biggest perks of Aeroitalia Airlines group travel is name flexibility. You don’t need to provide every traveler’s name at the time of booking. Instead, you’ll get a cut-off date to send the final list.

Here’s how to keep it smooth:

• Collect full passport names (no nicknames).
• Use one master spreadsheet for everyone.
• Before submitting, check spelling one more time.
• List particular service needs including wheelchair support.

This versatility is priceless when you are dealing with a sports team of twenty players, say. You can reserve the seats even when you are not sure of your final player lineup.

Step 7: Coordinate Seating and Special Requests

Do not leave the seat arrangements until check-in. Upon booking the group, you are often able to request blocks of seats. That way, your party is not separated in the plane.

Also, note any special baggage (musical instruments in case of a band or sports equipment in the case of a cycling team) in advance. Airlines require additional time to pack oversized or fragile goods.

Step 8: Final Payment and Ticket Issuance

In the days before your travel date you will pay the final payment and Aeroitalia will issue the tickets. By now, you should have:

• A finalized name list
• Confirmed seat requests
• Special service confirmations

Now you can focus on the fun part—reminding your group to pack their bags and bring their passports!

Real-World Scenarios for Aeroitalia Group Travel

To bring this to life, here are a few common examples where Aeroitalia large group booking makes sense:

• School Trips: A high school class flying from Bologna to Catania for a cultural exchange. The group desk allows all 25 students and teachers to be on the same flight, sitting together.
• Weddings: A bride and groom who are trying to organize flights of 40 relatives in Milan to Bari. Instead of dozens of separate bookings, one group contract simplifies everything.
• Sports Teams: A football team with 22 players, 3 coaches, and gear bags. With Aeroitalia’s group services, the team travels together and equipment rules are sorted in advance.
• Corporate Retreats: A company that sends 30 employees to Naples to attend a workshop. Flexible name deadlines can be used in case an employee drops out at the last minute.

Some Tips for Aeroitalia Airlines Group Travel

1. Book in Advance – The cheapest fares and seat blocks are available months in advance.

2. Nominate One Leader -Have one point of contact with the airline. It prevents confusion

3. Set Group Rules – Determine early on luggage rules (carry-on only vs. checked) to avoid surprises.

4. Be organized – Have all names, DOBs, and passport information in a single spreadsheet.

5. Communicate Clearly – Send a single short brief to your group: flight times, baggage limits, meeting point, and check-in instructions.

Conclusion

It does not have to be stressful to book flights with a large group. When you make an Aeroitalia Airlines group booking, you can count on the assistance and flexibility that you require to transport everyone collectively-without the typical mess of handling dozens of separate bookings. The trick is to begin early, make a firm request and monitor your deadlines. You can move a choir, a sports team, a wedding party, and Aeroitalia will make the process easier.

And when you have 11 or more people travelling together, avoid the hassle of making separate reservations. Send a message to gruppi@aeroitalia.com, receive your own quote, and leave the rest to Aeroitalia. Travelling in a large group is not supposed to be fun- and it really is not with the right planning.